The Foundation: Emergency Contacts and Pet Profile
Before detailing routines, start with the absolute essentials. Your sitter should have a list of contacts that goes beyond just your mobile number. Include the name, number, and address of your regular veterinarian and the nearest 24-hour emergency animal
hospital. Also, provide the contact information for a trusted friend or neighbour who can make decisions if you are unreachable. Alongside this, create a clear profile for your pet. Include their name, age, breed, and microchip number. Add a recent, clear photo, which can be invaluable if your pet unexpectedly gets lost.
The Daily Grind: Food, Water, and Treats
Being specific about food is one of the most critical parts of your handover. Statements like "feed him twice a day" are not enough. Clearly write down the brand of food, the exact amount per meal, and the specific times they eat. If you have multiple pets, detail their feeding locations to avoid any food squabbles or accidental overfeeding. This is also the place to be firm about what not to do. List any allergies or sensitivities and specify which treats are allowed and which human foods are strictly off-limits. Remember, what seems like a harmless snack to a sitter could cause a serious reaction in your pet.
Keeping them Happy: Exercise and Play Routines
A pet's physical and mental well-being depends on more than just food. Detail your pet's exercise needs clearly. How many walks do they get a day, and for how long? Do they have a favourite park or a route they prefer? Mention their on-leash behaviour, such as whether they are reactive to other dogs, people, or vehicles. Also, list their favourite toys and games for indoor playtime. This helps the sitter keep your pet engaged and reduces boredom and anxiety, which can sometimes lead to destructive behaviour. Pets thrive on routine, and sticking to their known schedule for play and walks can significantly reduce the stress of your absence.
Health and Safety: Medications and Quirks
This section is non-negotiable for your pet's safety. If your pet requires any medication, the instructions must be precise: list the medicine's name, dosage, time, and exact method of administration. For pets with chronic conditions like diabetes or allergies, describe the warning signs of a problem so the sitter knows what to watch for. Beyond formal medical needs, every pet has unique quirks. Note down any fears, such as a fear of thunderstorms or the vacuum cleaner. Mention their favourite hiding places, especially for cats, as a change in hiding spots can sometimes be a sign of illness. This information helps a sitter distinguish between a cute personality trait and a potential sign of distress.
Home Rules and Comforts
To maintain consistency, your sitter needs to know the house rules. Is your dog allowed on the sofa? Is your cat allowed to sleep on the beds? Clarifying these boundaries prevents confusion for both the sitter and the pet. Also, share information about your pet's comforts. Where is their bed? Do they have a favourite blanket they sleep with? Small details like these help a sitter ensure your pet feels secure and comfortable. It’s also wise to provide instructions for house-related items, like the WiFi password, how to use the TV, and when trash is collected, to make the sitter's stay easier.
The 'Just in Case' Plan
A good handover sheet anticipates potential problems. What should the sitter do if the power goes out? Where is the pet first-aid kit? It is also important to give your sitter authorisation in writing to seek veterinary care in an emergency. Some owners even leave a credit card on file with their vet for this purpose. Before you leave, stock up on all necessary supplies, including food, medications, and cleaning products, so your sitter doesn’t have to run out. Placing everything in one designated, easy-to-find spot can prevent a frantic search during a critical moment.
