Start with the Essentials: Contact Information
Before diving into your pet’s specific needs, begin with the most critical information. Your pet sitter needs to know how to reach you and who to call in an emergency. Create a clear list at the very top of your document that includes your mobile number
and another way to reach you, like an email address, especially if you'll be in an area with poor service. Just as important is the contact information for your veterinarian, including their name, clinic address, and phone number. Also, provide the name, address, and number of the nearest 24-hour emergency animal hospital. Finally, list at least one trusted local contact—a friend, neighbour, or family member—who can assist the sitter or make decisions if you are unreachable.
The Daily Grind: Routines and Activities
Pets thrive on routine, and maintaining their schedule can significantly reduce their anxiety while you're away. This section should be a play-by-play of a typical day. Detail their morning wake-up time, when they have their meals, and their usual potty break schedule. For dogs, specify the frequency and duration of walks. Mention their favorite walking routes and any behavioural notes, such as leash reactivity or nervousness around other dogs or loud noises. Don’t forget to include playtime habits—what are their favorite toys, and when do they usually like to play? Also, describe their bedtime routine, including where they sleep and any specific comfort items they need, like a particular blanket or toy.
All About Food (and Water)
Being specific about feeding is crucial to prevent upset stomachs or other health issues. Simply writing "feed twice a day" is not enough. Clearly state the brand of food they eat, the precise amount for each meal, and the exact times they are fed. It's helpful to note where the food, bowls, and any measuring cups are stored. If you have multiple pets on different diets, label the food containers clearly. This section should also cover treats: what kinds are allowed, how many they can have per day, and any they shouldn't be given. Most importantly, highlight any food allergies or sensitivities in bold or capital letters to ensure your sitter is fully aware of what is off-limits.
Health, Wellness, and Medications
This section could be life-saving for your pet. If your animal requires any medication or supplements, the instructions must be crystal clear. List each medication, the exact dosage, the time it needs to be given, and detailed instructions on how to administer it (e.g., in a pill pocket, mixed with food). It’s also wise to note where the medications are kept. Beyond prescriptions, describe any ongoing health conditions, such as diabetes or arthritis, and list any warning signs or symptoms the sitter should watch for. This proactive information empowers your sitter to act quickly if something seems amiss.
Personality, Quirks, and House Rules
Every pet has a unique personality, complete with their own quirks and fears. Sharing these details can help your sitter understand and bond with your pet. Does your dog bark at delivery drivers? Is your cat terrified of the vacuum cleaner? Where are their favorite hiding spots when they feel shy or scared? Mentioning these little things helps the sitter interpret your pet's behaviour accurately. This is also the place to lay out house rules. Clarify if pets are allowed on the furniture, if any rooms are off-limits, and any other boundaries you have in place to keep both your pet and your home safe.
A Quick Guide to Your Home
Since the sitter will be in your space, providing some basic home information will make their job easier. Leave the Wi-Fi password, instructions for the TV remote or security alarm, and the schedule for trash and recycling collection. It's also incredibly helpful to point out where cleaning supplies for pet-related messes are located. By taking care of these small details, you allow the sitter to focus entirely on what matters most: giving your pet the best possible care.
