The Master Contact List
Start with the most critical information. Your sitter needs to know how to reach you and what to do if they can't. Create a single, clear list that includes: your mobile number, the contact details for where you are staying, and an alternate contact,
like a trusted friend or family member who can make decisions in your absence. Below this, list your primary veterinarian's name, clinic address, and phone number. Crucially, you must also include the name and 24-hour contact number for the nearest emergency veterinary hospital. Time is critical in an emergency, and having this information ready can be life-saving.
The Emergency Permission Slip
A simple note can empower your sitter to act swiftly. Write and sign a statement that explicitly gives your pet sitter permission to seek veterinary care on your behalf. Many vets require this authorization to begin treatment. The note should include your name, the pet sitter's name, your pet's name, and a sentence like: "I authorize [Sitter's Name] to seek and approve veterinary treatment for my pet, [Pet's Name], in my absence." Some owners also choose to leave payment details on file with their vet to avoid any financial hurdles for the sitter in an emergency. This single piece of paper removes any hesitation during a crisis.
A Detailed Feeding Guide
Never assume a sitter will intuitively know your pet's dietary habits. Pets thrive on routine, and a consistent feeding schedule can reduce their anxiety while you're away. Be incredibly specific. Write down the brand of food, the exact portion size for each meal, and the times of day they are fed. Note where the food and water dishes are, and where extra food is stored. Make sure to detail any allergies or dietary restrictions. It is also helpful to list which treats are acceptable, how many they can have, and any human foods that are strictly off-limits.
Medication and Medical History
If your pet requires any medication, clarity is paramount. List each medication, the exact dosage, the time it should be administered, and the method (e.g., in a pill pocket, crushed in food). Also describe any potential side effects the sitter should watch for. Beyond active medications, it's wise to provide a brief medical history. Include any chronic conditions, past surgeries, known allergies, or physical limitations. Don't forget to include their microchip information and make sure your contact details associated with the chip are current.
Routine and Behavioural Quirks
Your pet’s personality is as important as their physical needs. To help your sitter bond with your pet and manage them effectively, provide a summary of their temperament. Are they shy with strangers? Do they get scared of thunderstorms or the vacuum cleaner? Note their typical daily routine, including walk times, potty break habits, and preferred playtime activities. Mention any house rules, such as whether they're allowed on the furniture or in certain rooms. Also point out their favorite toys or hiding spots, which can be useful if the sitter needs to find them or comfort them.
Home Information
The sitter is not just looking after your pet; they're also managing your home. Provide practical house information to make their stay easier. Leave the Wi-Fi password, instructions for the television remote or any alarm systems, and information on trash and recycling collection days. Show them where cleaning supplies are for any pet-related messes, as well as the location of the pet first-aid kit, extra leashes, and pet carriers. A prepared and comfortable sitter is a more attentive and effective caregiver for your pet.
