Essential Contact Information
The first section of your handover sheet should be a clear, easy-to-find list of all important contacts. This is the first place your sitter will look in an emergency. Start with your own mobile number and email. Since you may be in an area with poor
service, also provide the contact details for a trusted friend or family member who lives nearby and is authorised to make decisions on your behalf. Finally, include the full name, address, and phone number for your regular veterinarian, as well as the contact information for the nearest 24-hour emergency vet clinic.
Detailed Pet Profile
To provide the best care, your sitter needs to know your pet almost as well as you do. Create a profile for each pet that includes their name, age, breed, and microchip information. More importantly, describe their personality, quirks, and any behavioural triggers or fears. Are they shy around new people? Do they bark at deliveries? Do they have a favourite hiding spot when they feel overwhelmed? This information helps the sitter understand your pet's behaviour and make them feel more comfortable.
The Feeding Regimen
Maintaining a consistent diet is crucial for a pet’s well-being, especially when their owner is away. Be incredibly specific with feeding instructions. List the type and brand of food, the exact portion size for each meal, and the specific times they are fed. If you have multiple pets, detail who eats what and where to avoid mix-ups. Clearly note the location of their food, bowls, and any measuring cups. Also, be sure to list any food allergies, dietary restrictions, and rules about treats—what kind and how often they are allowed.
Daily Routines and Exercise
Pets are creatures of habit, and sticking to their normal schedule can significantly reduce anxiety. Outline their typical day from morning to night. When do they wake up? When do they go out for potty breaks? For dogs, detail their walk schedule: how many walks a day, for how long, and their usual route. Mention their favourite toys and how they like to play. Also include information about their sleeping habits, such as where they sleep and at what time they usually settle down for the night.
Health and Medication
If your pet requires medication, clarity is paramount. List each medication, the exact dosage, the time it needs to be administered, and detailed instructions on how to give it to them (e.g., in a pill pocket, mixed with food). It's also wise to note any potential side effects to watch for. If you have given your vet permission for the sitter to request refills, mention that as well. This section should also include any known health issues or allergies, even if they don't require daily medication.
Household Rules and Information
Your sitter is also looking after your home, so provide key household information. Are pets allowed on the furniture? Are certain rooms off-limits? Leave instructions for any alarm systems, the Wi-Fi password, and where to find cleaning supplies for pet-related messes. It’s also helpful to note the schedule for rubbish and recycling collection. Preparing your home by tidying up and clearing some space for your sitter's belongings is a thoughtful touch that helps ensure a smooth experience for everyone.
