Start with the Essentials: Contact and Vet Info
At the very top of your sheet, place your contact information and the details for your primary veterinarian. Include the vet clinic's name, address, and phone number. It's also wise to list a nearby 24-hour emergency animal hospital. Consider adding a trusted
emergency contact—a local friend or family member who can make decisions if you are unreachable. This information needs to be impossible to miss, giving your sitter a clear first point of call in any situation.
Feeding: More Than Just 'Twice a Day'
This is where the details truly matter. "Feed the cat" is a suggestion; a detailed plan is a necessity. Simply stating "feed twice daily" can leave a sitter wondering about portion sizes and timing. Be specific. Write down the exact amount of food (e.g., "one level cup of kibble," "half a can of wet food"), the brand name, and where it is stored. If your pets need to be fed in separate rooms, mention this. Does your dog's food need to be soaked first? Does your cat only drink from a particular bowl? These small details prevent a sitter from panicking if a pet refuses to eat. Also, be explicit about treats—what kind, how many, and when they are allowed. This section prevents misunderstandings and keeps your pet's digestion on track.
Daily Rhythm: Walks, Play, and Naps
Pets thrive on routine; it provides a sense of security and reduces anxiety while you're gone. A consistent schedule is one of the most effective ways to support your pet's mental health. Outline a typical day from morning to night. Include walk times, preferred routes, and on-leash habits. Does your dog pull when they see a squirrel? Does your cat expect a play session before bed? Note their favourite toys, nap spots, and bedtime rituals. Maintaining this familiar rhythm helps your pet feel safe and minimizes stress-related behaviours like excessive barking or indoor accidents.
Medical Needs and Medications
This section is non-negotiable and could be life-saving. For every medication or supplement, list the name, dosage, time it should be given, and specific instructions for administration. “The blue pill” is not enough information if there are three types of blue pills in the cabinet. If a pet has a chronic condition like diabetes or allergies, describe the warning signs the sitter should watch for. Having this information written down clearly empowers the sitter to act correctly and confidently, especially in a potential emergency.
Personality Profile: Quirks and Comforts
Every pet has a unique personality. Sharing these details helps your sitter understand your pet's behaviour and build trust. Note their favourite hiding places, especially if they tend to disappear when scared. Are they terrified of the vacuum cleaner or thunderstorms? Do they love being brushed or hate having their paws touched? Mentioning these quirks helps the sitter avoid stressful situations and better comfort your pet. This information transforms a good sitter into a great one who understands your pet's individual needs.
Household and Emergency Plan
Finally, provide practical details about your home. Include Wi-Fi information, instructions for any security systems, and the location of essential supplies like cleaning products, leashes, and extra pet food. It’s also crucial to have a clear emergency plan. Specify what constitutes an emergency that requires a vet visit and, if possible, leave a credit card on file with your vet or provide clear instructions on how the sitter should handle payments. This preparation ensures that if something unexpected happens, your sitter can act swiftly and decisively.
