Start with Emergency Contacts
Before diving into daily routines, the most critical information is what to do in an emergency. Your sitter should have a clear, easily accessible list of contacts. This includes your mobile number and the contact information for anyone you're travelling
with. Provide the details of a trusted friend or family member who lives nearby and can make decisions if you are unreachable. Crucially, list the name, address, and phone number for your regular veterinarian and the nearest 24-hour emergency animal hospital. It's also wise to inform your vet's office that a sitter will be caring for your pet and authorise them to provide care in your absence.
Detail the Feeding Regimen
“Feed the dog twice a day” is not enough information. Be incredibly specific to avoid any confusion, especially in multi-pet households. List the exact brand and type of food, where it is stored, and precise portion sizes for each meal. Note the exact times for breakfast and dinner. If your pet requires food to be prepared in a certain way, such as mixing it with water or a supplement, write it down. Also, be explicit about treats: what kind, how many, and when they are allowed. Finally, list any food allergies or items that are strictly off-limits to prevent accidental illness.
Outline the Daily Routine
Pets thrive on consistency, and maintaining their routine reduces stress and anxiety while you are away. Detail their entire daily schedule from morning to night. For dogs, this includes the timing and duration of walks, preferred routes, and whether they can be let off the leash. Mention how they signal that they need to go outside. For all pets, describe their playtime preferences, including favourite toys and games. Don’t forget bedtime rituals, such as a final potty break or where they sleep. If your pet is used to a midday belly rub, add that in—these small comforts make a big difference.
Explain Medical Needs Clearly
This section is non-negotiable and could be life-saving. For any medications, list the name, dosage, time it needs to be given, and specific instructions on how to administer it, such as hiding it in a particular treat. If your pet has a chronic condition like allergies, diabetes, or arthritis, describe the symptoms and any warning signs the sitter should watch for. It is also helpful to provide a brief medical history, noting any past issues or sensitivities that might be relevant. Make sure all medications are clearly labelled and stored together in one easy-to-find location.
Describe Personality and Quirks
The details that are second nature to you are invaluable to a sitter. Explain your pet’s personality. Are they shy with new people? Do they love belly rubs? What are their fears, such as thunderstorms or the vacuum cleaner? This helps the sitter understand their behaviour. Note any behavioural issues, like a tendency to bolt out the door or reactivity towards other animals on walks. It's also helpful to list their favourite hiding spots in case the sitter can't find them. Including a list of known commands and hand signals can also help the sitter manage your pet effectively and reinforce good behaviour.
Provide Household Information
Finally, give the sitter the information they need to manage your home. Show them where essential pet supplies are located, including food, leashes, waste bags, litter, and cleaning supplies for accidents. Clarify your house rules: are pets allowed on the furniture or in certain rooms? Provide practical details like the WiFi password, instructions for any home security systems, and the day for rubbish collection. Leaving your home clean and well-stocked with supplies makes the sitter's job easier and ensures they can focus completely on your pet's well-being.
