The Foundation: Contact and Vet Information
Before diving into daily routines, the most critical section of your handover sheet is the emergency information. Your sitter needs to know who to call and where to go if something unexpected happens. Start with your own contact details, including your mobile
number and where you'll be staying. Also provide the contact information for a trusted friend or neighbour who lives nearby and can help in a crisis. Next, clearly list your primary veterinarian's name, clinic address, and phone number. It’s also wise to include the details for the nearest 24-hour emergency animal hospital. Many vets recommend leaving a signed letter authorising your pet sitter to approve medical care on your behalf, which can prevent dangerous delays. Having this information readily available and organised can be life-saving.
The Main Course: Perfecting Feeding Instructions
The headline is right: feeding instructions are paramount. Vague notes like “feed twice a day” are not enough and can lead to mistakes, especially in multi-pet households. Be incredibly specific. Write down the exact brand and type of food your pet eats, and where it is stored. Specify the precise amount per meal—use standard measurements like “1/2 cup” or “one pouch.” Note the exact times for breakfast and dinner to maintain your pet's routine, which helps reduce their anxiety. If your pet has any food allergies or sensitivities, highlight them clearly. List which treats are allowed, how many, and what human foods are strictly off-limits. Being explicit here ensures your pet stays healthy and avoids an upset stomach or a serious allergic reaction.
Health and Medication Routines
If your pet requires medication, the instructions must be flawless. List each medication by name, the correct dosage, and the exact time it needs to be administered. Provide clear directions on how to give the medicine—for example, whether it should be hidden in a treat or mixed with food. It's also helpful to note the location of all medications and any medical supplies. For pets with chronic conditions like diabetes or epilepsy, describe the warning signs of a potential issue that the sitter should watch for. This empowers the sitter to act quickly and confidently if they notice something is amiss. Leaving a log sheet for the sitter to tick off each dose given can also prevent accidental double-dosing or missed medications.
Daily Life: Walks, Play, and Potty Breaks
A pet's happiness often hinges on its daily routine. Detail your pet’s exercise schedule, including the number of walks per day, their typical duration, and preferred routes. Does your dog have a favourite park? Does your cat prefer a specific wand toy for playtime? Mentioning these details helps the sitter bond with your pet and keep them mentally stimulated. Also, outline their bathroom routine. For dogs, note how often they need to go out. For cats, show the sitter where the litter box is, where to find the scoop and extra litter, and how you prefer it to be cleaned. A consistent routine makes your absence less disruptive for your pet.
Personality, Quirks, and House Rules
Every pet has a unique personality. Is your dog terrified of thunderstorms or the vacuum cleaner? Does your cat have a favourite hiding spot when they're nervous? Sharing these behavioural quirks helps your sitter understand your pet's actions and prevent stressful situations. It’s also important to lay out the house rules. Is the dog allowed on the furniture? Is the bedroom an off-limits zone for the cat? Clear boundaries help the sitter manage your home and pet according to your standards. Providing a list of key command words your pet responds to can also be very helpful for daily interactions.
