Start with Contact and Pet Basics
The first section of your handover sheet should cover the absolute essentials. At the top, list your full name, mobile number, and the address where you'll be staying, if possible. Include the contact details for a trusted friend or family member who
is local and can act as an emergency contact. Also, add the name and contact information for your primary veterinarian and the closest 24-hour emergency animal hospital. Next, provide your pet's basic information: name, breed, age, and a brief description. It's also helpful to include their microchip number and a recent, clear photo just in case. This collection of information ensures that in any situation, your sitter has immediate access to the most critical details.
Mastering Mealtimes with Precision
Be incredibly specific about feeding instructions; this is not the place for ambiguity. Detail the type and brand of food your pet eats, and where it is stored. Specify the exact amount for each meal—using standard measures like 'one cup' is better than vague descriptions. List the times of day they are fed to maintain their routine. If you have more than one pet, describe the feeding setup to prevent any food squabbles, such as feeding them in separate rooms. Mention any food allergies or dietary restrictions. Create a clear list of 'approved' treats and how many they can have per day, as well as a list of 'forbidden' human foods to avoid any accidental tummy upsets.
The Rhythm of Their Day
Pets thrive on routine, and maintaining their schedule can significantly reduce their anxiety while you're away. Outline their typical day from morning to night. When do they usually wake up and go out for their first toilet break? Detail their walk schedule: how many walks a day, what time, for how long, and their usual routes. Mention their leash manners and how they react to other people or animals on walks. Describe their playtime preferences—do they love a game of fetch in the garden or chasing a specific toy indoors? Also note their napping habits and bedtime routine, including whether they sleep in a crate, a specific bed, or need a particular blanket for comfort.
Health, Medicine and Emergency Plans
A clear health plan is non-negotiable. If your pet requires medication, list each one by name, the dosage, the time it should be given, and precise instructions on how to administer it (e.g., hidden in a treat, mixed with food). Note any pre-existing health conditions, from serious issues to minor allergies. It's crucial to empower your sitter by defining what constitutes an emergency. Provide clear steps on what to do: who to call first (you, the emergency contact, or the vet) and which vet clinic to go to. It's also wise to inform your vet clinic that a sitter will be caring for your pet and leave your credit card details on file with them to pre-authorise emergency treatment.
Understanding Their Personality and Quirks
Every pet has a unique personality. Sharing these details will help your sitter bond with them and better understand their behaviour. Is your pet shy around new people and needs some space initially? Are they afraid of loud noises like thunderstorms or the vacuum cleaner? Mention their favourite hiding spots in the house. List a few of their favourite things, such as a particular toy, a love for belly rubs, or a specific spot they like to be scratched. Also, include any commands they know. This information helps the sitter make your pet's experience less stressful and even enjoyable, turning a potentially anxious time into a comfortable stay.
Navigating Your Home and House Rules
Finally, provide your sitter with the necessary information about your home. Leave the Wi-Fi password, instructions for the TV remote, and any alarm system codes. Show them where all the pet supplies are located: food, treats, leashes, poop bags, toys, and cleaning supplies for any accidents. It’s important to clarify house rules. Are pets allowed on the sofa or beds? Are certain rooms off-limits? Also, let the sitter know about practical things like when the bins are collected. These details ensure the sitter is comfortable in your space and can focus their energy on providing the best care for your pet.
