The Non-Negotiable Contacts
Before you list any other detail, your sitter needs to know who to call. This section should be at the very top of your sheet, in a clear and easy-to-read format. First, include your own contact details. Provide multiple ways to reach you, like your mobile
number and email. It is also wise to leave the contact information for the place you are staying. Next, and just as crucial, are the veterinary contacts. List your regular vet's name, clinic address, and phone number. Crucially, also include the details for a 24-hour emergency animal hospital. Your regular vet might be closed when an emergency strikes. Finally, add at least one or two emergency contacts—trusted friends or family members who live nearby and can help if you are unreachable. Make sure these individuals are aware they are your backup and have the authority to make decisions if needed.
Feeding and Daily Routines
Pets thrive on routine, and maintaining their schedule can significantly reduce their anxiety while you're gone. Be specific about feeding. Note the type of food they eat, the exact amount per meal, and the times they are fed. If there are multiple pets, detail each one's specific diet to avoid mix-ups. Mention where the food, treats, and water bowls are kept. Detail their treat policy: what kind, how many, and when they are allowed. Also list any foods that are strictly forbidden. Beyond food, outline their entire daily schedule. This includes walk times, duration, and preferred routes, as well as potty break routines. Do they have specific times for play? When do they usually sleep? The more your sitter can stick to the normal routine, the more comfortable your pet will be.
Health and Medical Information
This section is critical. If your pet takes any medication, list the name of the drug, the dosage, the time it needs to be given, and precise instructions on how to administer it. Don't forget to mention where the medications are stored. Also include any known allergies or chronic health conditions. It's also helpful to leave a copy of your pet's vaccination records and their microchip information. Perhaps most importantly, you should provide a signed letter of consent that authorises the pet-sitter to seek veterinary treatment in your absence. Many clinics will not treat a pet without the owner's permission, and this document empowers your sitter to act swiftly in an emergency.
Behaviour, Quirks, and Personality
Every pet has a unique personality, and sharing these details will help your sitter bond with them. Describe their general temperament. Are they shy with strangers? Do they love belly rubs? What are their favourite toys or games? Also note any fears, anxieties, or triggers. For example, are they scared of thunderstorms, the vacuum cleaner, or strangers at the door? Knowing this helps the sitter prevent stressful situations. It's also incredibly useful to list your pet's favourite hiding spots. If a sitter can't find a cat, knowing they love to nap in the laundry basket can prevent a lot of panic. Include any specific commands your pet knows and responds to. This information helps build a bridge of understanding between your pet and their temporary guardian.
Household Information and Rules
Your pet-sitter is also a house-sitter, so provide them with the necessary information to manage your home. Start with basics like the Wi-Fi password, instructions for the television, and any alarm codes. Be clear about which areas of the house are off-limits to the pet. Are they allowed on the furniture or beds? Note the location of essential supplies like paper towels, cleaning products for pet messes, and extra rubbish bags. It is also helpful to explain the schedule for rubbish and recycling collection. By making things easy to find and understand, you allow the sitter to focus more of their energy and attention on your pet.
