Start with Emergency Contacts
The most critical section of your handover sheet is the emergency plan. Don't just leave your own number. Provide a comprehensive list that the sitter can refer to in a crisis. This should include your primary contact information for while you are away,
along with the details of a trusted local friend or family member who can make decisions if you are unreachable. Also, list the full name, address, and phone number for both your regular veterinarian and the nearest 24-hour emergency animal hospital. It’s a good practice to call your vet's office beforehand, let them know you'll be away, and provide the sitter's name, authorising them to seek treatment. Some owners even leave a credit card on file with the vet to cover any unexpected emergency costs.
Create a Detailed Pet Profile
Your sitter can provide the best care when they understand your pet's unique personality. Go beyond the basics of name, age, and breed. Include notes on their temperament: Are they shy around new people? Do they get scared during thunderstorms or by loud noises? Note down their favorite toys, games, and hiding spots. It's also vital to mention any behavioural quirks, triggers, or fears. For example, if your dog is reactive to other dogs on walks or your cat is prone to hiding when nervous, your sitter needs to know this to prevent stressful situations. Including a recent, clear photo of your pet is also a smart move in case they were to get lost.
Specify Feeding Instructions
The headline is right: feeding instructions are crucial. But “feed twice a day” is not enough information. Be incredibly specific to avoid any confusion or upset stomachs. List the exact brand of food, the precise amount for each meal, and the times they are fed. If you have multiple pets, detail their individual feeding plans and whether they need to be fed in separate areas. Clearly outline the rules for treats—how many, how often, and what kind. Most importantly, list any allergies or foods that are strictly forbidden. Point out where the food, bowls, and extra supplies are stored to make it easy for your sitter.
Outline the Daily Routine
Pets thrive on routine, and maintaining it as much as possible can significantly reduce their anxiety while you're away. Detail your pet's typical day from morning to night. When do they wake up? When do they have their walks or playtime? For dogs, specify the length and frequency of walks. For cats, mention their litter box habits and how often the box needs to be cleaned. If your pet has a specific bedtime routine, like sleeping in a crate or having a final potty break, write it down. This consistency helps your pet feel secure and comfortable in your absence.
Document Health and Medical Needs
This section is non-negotiable, even for perfectly healthy pets. If your pet takes any medication, list the name of the drug, the dosage, the time it should be given, and detailed instructions on how to administer it. Don't forget to include supplements or preventative treatments like flea and tick medication. For pets with chronic conditions like diabetes or allergies, describe the warning signs or symptoms the sitter should watch for. Keeping a copy of your pet's medical records, including vaccination history and microchip information, with the instruction sheet is also highly recommended.
Share Important Household Information
If the sitter is staying in or visiting your home, they'll need more than just pet information. Provide essential household details to ensure everything runs smoothly. This includes practical things like Wi-Fi details, alarm codes, and instructions for any tricky appliances. Let them know about house rules, such as whether pets are allowed on furniture. Also, show them where cleaning supplies are kept for any pet-related messes, as well as where to find extra poop bags, litter, and paper towels. A well-informed sitter is a more effective one, both for your pet and your home.
