Emergency and Contact Information
This is the most critical section. Your sitter needs to know who to call and when. Provide your own contact details, but also list a local emergency contact who can make decisions if you are unreachable. Include the full address and phone number for your regular
veterinarian and the nearest 24/7 emergency vet clinic. It is also wise to inform your vet that a sitter will be caring for your pet and authorise them to provide care in an emergency.
The Complete Medical File
Beyond emergency numbers, detail your pet’s health profile. List any allergies, chronic conditions, or past surgeries. For medications or supplements, provide clear instructions: the name of the drug, dosage, time of day, and how it’s administered—for example, crushed in food or hidden in a treat. Also include a copy of your pet's vaccination records and their microchip number, which can be invaluable if an unexpected vet visit is needed.
Daily Routines Beyond Meals
Pets find comfort and security in routine. Detail their entire day, not just feeding times. What time do they wake up and go to sleep? How often do they need potty breaks? Note the length and pace of their usual walks and whether they are allowed to interact with other animals. If they have a bedtime ritual, like a specific treat or being put in a crate, write it down. This consistency helps minimise their anxiety while you're away.
Personality, Quirks, and Fears
Every pet has a unique personality. Giving your sitter insight into their behaviour is incredibly helpful. Are they shy around new people? Do they have a favourite hiding spot when they feel nervous? What are their biggest fears, such as thunderstorms or the vacuum cleaner? Also, list their favourite toys or games and any commands they know. This information helps the sitter understand your pet's behaviour and make them feel more comfortable and secure.
Household Logistics and Rules
Your sitter is also looking after your home, so provide clear instructions. Show them where essential supplies are kept, including pet food, treats, toys, leashes, and cleaning products for any accidents. Be explicit about house rules: Is the pet allowed on the furniture? Are certain rooms off-limits? Also provide practical house information like the Wi-Fi password, instructions for the alarm system, and the schedule for bin collection.
Planning for the Unexpected
A good plan includes contingencies. What should the sitter do if a fire alarm goes off or if your pet manages to escape? Show them where the pet carrier is and have a recent, clear photo of your pet ready in case they get lost. It's also helpful to assemble a basic pet first-aid kit and show the sitter where it is located. Preparing for worst-case scenarios provides peace of mind and equips your sitter to handle a crisis effectively.
