Start with the Non-Negotiables
Before you detail your pet's favorite belly rub spot, get the critical contact information down on paper. This is the first thing your sitter will look for in an emergency. Start a document with your full name, mobile number, and the address and phone
number of where you'll be staying. Include at least two emergency contacts—trusted friends or family who can make decisions if you are unreachable. Finally, list your primary veterinarian's name, clinic address, and phone number, along with the contact information for the nearest 24-hour emergency animal hospital. This information should be in a highly visible place in your home.
A Detailed Feeding Guide
“Feed the dog” is not an instruction; it’s a recipe for potential problems. Be exceptionally specific about feeding. Write down the brand of food, the exact amount per meal (use cups or grams), and the precise times for breakfast and dinner. Specify where the food is stored and which bowls to use, especially in a multi-pet household where diets may differ. Don’t forget to list all approved treats, how many are allowed per day, and what human foods are strictly off-limits. If your pet has any food allergies or sensitivities, this section should be highlighted to prevent accidental issues.
Map Their Daily Routine
Pets thrive on routine; it provides a sense of security and normalcy, which is especially important when you're away. Outline their entire day from start to finish. When do they typically wake up? What's the morning potty break schedule? Note the timing, duration, and route of daily walks. Mention their favourite playtime activities, beloved toys, and any specific commands they know. Also, describe their bedtime routine, including where they sleep, whether they need a specific blanket, or if they're crated at night. The more a sitter can replicate the normal day, the less stressed your pet will be.
Health and Medication Specifics
This section is potentially life-saving and requires precision. List every medication or supplement your pet takes. For each one, detail the name, dosage, time it should be given, and exact instructions on how to administer it—whether it's hidden in a pill pocket, mixed with food, or given orally. Also, include a brief medical history, noting any chronic conditions, allergies, or past surgeries. It's also helpful to have your pet's vaccination records and microchip information readily available for the sitter.
Behavioural Quirks and Comforts
Every pet has unique personality traits, fears, and funny habits that a sitter should know about. Does your dog bark every time the mail is delivered? Is your cat terrified of the vacuum cleaner? Where do they like to hide when they're scared? Mentioning these things helps the sitter understand what is normal behaviour and what might be a sign of distress. Point out their favourite napping spots, if they're allowed on the furniture, and any areas of the house that are off-limits. These small details help a sitter connect with your pet and better manage their emotional well-being.
A Clear Emergency Plan
Thinking about emergencies is uncomfortable, but being prepared is a loving act. Clearly define what constitutes an emergency requiring a vet visit, such as persistent vomiting, difficulty breathing, or an injury. Authorize your pet sitter in writing to seek veterinary care on your behalf and clarify the financial arrangements. Some owners leave a credit card on file with their vet for this purpose. Ensure the pet carrier is in an obvious, accessible location and that your sitter knows where your pet first-aid kit is. This preparedness empowers the sitter to act quickly and confidently if something goes wrong.
