The Non-Negotiable Contact List
The most critical section of your handover sheet is the contact information, and it should be placed right at the top. This isn't just about your mobile number. Create a comprehensive list that includes your full contact details for while you are away.
More importantly, provide at least two additional emergency contacts—trusted friends or family members who live nearby and have the authority to make decisions if you are unreachable. Alongside your contacts, list your primary veterinarian's name, clinic address, and phone number. Crucially, also include the name, address, and 24/7 phone number for the nearest animal emergency hospital. Emergencies don't always happen during business hours, so this information is vital for prompt care.
Detailed Daily Routine and Feeding Guide
Pets thrive on routine, and maintaining their schedule can significantly reduce their anxiety while you're gone. Don't just write "feed the dog twice a day." Be specific. Outline the exact times for meals, the brand and type of food, and precise portion sizes. Note where the food and water bowls are, and where extra supplies are stored. This is especially critical in multi-pet households to avoid mix-ups. Detail your pet's exercise schedule, including the time and duration of walks, and any specific routes or habits. Mention their sleeping arrangements, favorite toys, and any commands they know to help the sitter keep things as normal as possible.
Medical History and Medication Schedule
If your pet has any health issues or requires medication, this section requires meticulous detail. List every medication and supplement, including the name, dosage, time of day it's given, and precise administration instructions (e.g., "with food," "crushed in a pill pocket"). It's also wise to note what each medication is for. Clearly describe any known allergies, chronic conditions, or past medical issues. This history can be invaluable to a veterinarian in an emergency. Also, include your pet's microchip number and the company it's registered with. Ensure your contact information associated with the microchip is up to date before you leave.
The All-Important Emergency Permission
Hoping for the best while planning for the worst is key. A signed veterinary release form is an essential document that empowers your pet sitter to authorize emergency medical treatment if they cannot reach you. This form should explicitly state that the sitter has your permission to seek veterinary care. Many templates are available online, or you can draft a letter yourself. It's also recommended to include a pre-approved spending limit for emergency care to avoid any delays in treatment. Before you leave, call your veterinarian's office to let them know you will be away and that a pet sitter is authorized to bring in your pet. Some clinics may even allow you to leave a credit card on file.
Personality Quirks and House Rules
Every pet has a unique personality. Giving your sitter insight into their behaviour is incredibly helpful. Note their likes, dislikes, fears (like thunderstorms or the vacuum cleaner), and favourite hiding spots. Explain any behavioural triggers or anxieties they may have around strangers or other animals. This helps the sitter understand your pet's actions and provide better care. Similarly, outline the house rules. Is your pet allowed on the furniture? Do certain rooms need to be kept closed? Also include practical house information for the sitter, such as the Wi-Fi password, instructions for the television remote, and where to find cleaning supplies for any pet-related messes.
