Start with the Basics: Contact Information
Before you detail your pet's every need, start with the most critical information: how to reach you and who to call in an emergency. This section should be at the very top of your document, clearly visible. Include your mobile number and the contact details
of where you’ll be staying. Also, list at least one or two other emergency contacts who are familiar with your pet and can make decisions if you are unreachable. Most importantly, provide the full name, address, and phone number for your regular veterinarian and the nearest 24-hour emergency animal hospital. It’s also wise to inform your vet clinic that a sitter will be caring for your pet and authorise them to provide care in your absence.
The Heart of the Matter: Feeding Instructions
The headline says it all: feeding instructions are fundamental. Simply writing “feed the dog twice a day” is not enough. Be incredibly specific to avoid any confusion or upset stomachs. Detail the type and brand of food your pet eats, precise measurements for each meal, and the exact times they are fed. If you have multiple pets, specify if they need to be fed in separate rooms to prevent food stealing or squabbles. Don't forget to list which treats are allowed, how often they can be given, and, crucially, which foods are strictly off-limits. If your pet has any food allergies or sensitivities, this information should be highlighted clearly.
The Rhythm of the Day: Daily Routines
Pets, especially dogs and cats, are creatures of habit. Maintaining their normal schedule is crucial for reducing their anxiety while you're away. Your handover sheet should paint a clear picture of your pet's typical day. Detail their walk schedule: when they go, for how long, and their usual routes. Mention their potty break habits and where they relieve themselves. For cats, include instructions for cleaning the litter box. Also cover playtime—what are their favourite toys, what games do they enjoy, and when do they usually have bursts of energy? Don’t forget to mention their sleeping arrangements, including where they sleep at night and their favourite spots for a daytime nap.
Health, Wellness, and Medical Needs
This section is non-negotiable, even for pets who appear perfectly healthy. If your pet takes any medications or supplements, provide a detailed schedule including the name of the medicine, dosage, time, and how to administer it. It’s helpful to leave medications in clearly labelled containers. Beyond medication, list any known chronic conditions, allergies, or past health issues. Crucially, describe any warning signs of distress or illness your sitter should watch out for. Ensure you have a well-stocked pet first-aid kit and show the sitter where it is located.
Home Logistics and House Rules
Your pet sitter is also a guest in your home, so clear instructions on house logistics are important for a smooth experience. Show them where to find all the essential pet supplies: food, bowls, leashes, waste bags, toys, and cleaning products for any accidents. It’s also helpful to note down house rules. Are pets allowed on the furniture? Are certain rooms off-limits? Providing details like the Wi-Fi password, how to operate the television, and the schedule for bin collection can make your sitter's stay more comfortable and ensure your home is well-cared for.
Personality, Quirks, and Comforts
This is the information that elevates a sitter from good to great. Every pet has a unique personality and set of quirks that only an owner truly knows. Is your dog terrified of thunderstorms or the vacuum cleaner? Does your cat love a scratch behind the ears but hate having their belly touched? Do they have a favourite hiding spot when they feel anxious? Sharing these intimate details helps your sitter understand your pet's behaviour and respond to their needs with empathy and confidence. This insider knowledge can prevent stress for both the pet and the sitter, fostering a more positive and comfortable environment for everyone.
