The Basics: Contact and Pet ID
Before anything else, your sitter needs to know who to contact and the essential details about your pet. Start your sheet with your complete contact information, including your mobile number and the address and phone number of where you'll be staying.
It’s also wise to provide at least one or two other emergency contacts—trusted friends or family members who live nearby and can make decisions if you're unreachable. Follow this with your pet's core information: their name, age, breed, and a brief description of their appearance. Include microchip information and a clear, recent photo, which can be invaluable if your pet accidentally gets lost.
Mealtime Matters: Feeding and Treats
Don't leave feeding to chance. Be extremely specific about your pet's dietary routine to avoid upset stomachs or allergic reactions. Clearly list the type and brand of food they eat, where it’s stored, and exact portion sizes for each meal. Specify feeding times—for example, "1 cup of kibble at 8 AM and 1 cup at 8 PM." Mention any dietary restrictions or allergies. It’s equally important to lay out the rules for treats. Detail what treats are allowed, how many they can have per day, and where to find them. This prevents overindulgence and ensures your pet sticks to a healthy diet.
The Daily Grind: Routines and Exercise
Pets thrive on routine, so a consistent schedule helps reduce their anxiety while you're away. Outline their typical day from morning to night. When do they usually wake up and go for their first toilet break? How many walks do they get, at what times, and for how long? Describe their walking habits—do they pull on the leash, or are they reactive to other dogs or people? Also include information about playtime, nap schedules, and bedtime routines. If your pet is used to sleeping in a crate or a specific room, make sure the sitter knows. These details help the sitter maintain a sense of normalcy for your pet.
Health and Medical Needs
This section is critically important. If your pet takes any medications or supplements, provide a detailed list including the name of the medicine, the dosage, the time it should be administered, and clear instructions on how to give it. For example, “One tablet, hidden in a piece of cheese, at 9 AM.” Also, list any pre-existing health conditions, allergies, or disabilities. Explain what symptoms to watch out for and what steps to take if they appear. Show the sitter where your pet's first-aid kit is located and ensure it is fully stocked.
The Emergency Plan: Vet and Permissions
No one wants to think about emergencies, but being prepared is the best way to handle them. Provide the name, address, and 24-hour phone number of your primary veterinarian. It is also crucial to list the contact information for the nearest 24/7 emergency animal hospital. Most importantly, leave a signed letter of permission that authorises your pet sitter to seek veterinary treatment in your absence. This letter should explicitly state that you take financial responsibility for any treatment. You can even set a pre-approved spending limit to give the sitter clear boundaries. It's a good practice to call your vet's office beforehand to let them know you'll be away and that a sitter has your permission to bring in your pet.
Quirks, Comforts, and House Rules
Every pet has a unique personality with their own set of quirks, fears, and comforts. Does your dog bark at the delivery person? Is your cat terrified of the vacuum cleaner? Share these details to help your sitter understand and manage your pet's behaviour. Point out their favourite toys, hiding spots, or what calms them down if they get anxious. Finally, include a section on house rules. Are there rooms the pet isn't allowed in? Is it okay for the dog to be on the furniture? Also provide practical information like the Wi-Fi password, where cleaning supplies are kept for pet-related messes, and the schedule for trash collection.
