The Foundation: Emergency Contacts
Before diving into daily routines, establish a clear safety net. This is the most critical information your sitter might need. Your instruction sheet should begin with a list of key contacts, kept in a visible place like on the refrigerator. Include your own
mobile number and the details of where you are staying. Add at least one or two trusted local emergency contacts—friends or family—who can help if you are unreachable. Crucially, provide the full name, address, and phone number for your regular veterinarian and the nearest 24/7 emergency vet clinic. It is also wise to inform your vet clinic that a sitter will be caring for your pet and make arrangements for payment in case of an emergency.
The Core Task: Detailed Feeding Instructions
“Feed the dog twice a day” is not enough detail. To avoid any confusion, your feeding instructions should be incredibly specific. List the exact brand and type of food your pet eats. Specify portion sizes in precise measurements, like 'one level cup' or 'half a can'. Note the exact times for meals, as pets thrive on routine. If you have multiple pets, label food containers and provide separate instructions for each to prevent mix-ups. Don't forget to detail what treats are allowed and their frequency. Most importantly, list any allergies or foods that are strictly forbidden to prevent an accidental upset stomach or a serious health issue.
Health and Medication
If your pet requires medication, clarity is non-negotiable. List each medication by name, along with the precise dosage and the time it must be administered. Describe the method of delivery in detail—whether a pill should be hidden in a treat, crushed into food, or given directly. It’s also helpful to note what the medication is for and any potential side effects the sitter should watch for. If your pet has a chronic condition like diabetes or arthritis, describe any warning signs that might indicate a problem. Providing a complete medical history helps the sitter understand your pet's baseline health.
Daily Routines and Exercise
Maintaining your pet's normal schedule is key to reducing their anxiety while you're away. Outline their typical day beyond just meals. When do they usually wake up and go to bed? For dogs, detail their walk schedule: how many walks they get, how long they usually last, and their favourite routes. Mention their on-leash behaviour, such as whether they are friendly with other dogs or tend to pull. For all pets, describe their playtime preferences, including their favourite toys and games that keep them happy and engaged. Also, note their bathroom habits, such as where a cat's litter box is located or how a dog signals that it needs to go outside.
Personality, Quirks and House Rules
Every pet has a unique personality, and sharing these details helps a sitter bond with them. Note down any behavioural quirks. Are they scared of thunderstorms or the vacuum cleaner? Do they have a favourite hiding spot when they feel nervous? Mentioning whether they are shy with strangers or immediately friendly can help your sitter manage introductions. It is also important to list house rules. Let the sitter know if pets are allowed on the furniture, which rooms are off-limits, and where they are supposed to sleep. This consistency helps prevent behavioural issues from developing.
Home Information for the Sitter
Finally, include practical information about your home to make the sitter’s job easier. Provide details on where to find essentials like pet supplies, cleaning products for any accidents, and waste bins. Leave instructions for home security, including alarm codes and how to lock doors properly. Other helpful details include the Wi-Fi password, information on trash collection days, and any quirks about your home's appliances. Stocking up on all necessary pet supplies before you leave ensures the sitter won't have to run errands and can focus entirely on your pet.
