Start with the Essentials: Contact Information
Before anything else, your sitter needs to know how to reach you and who to call in an emergency. Your contact section should be front and centre. Include your mobile number and email address. It is also wise to list the contact details for where you will
be staying, like a hotel number, in case of poor mobile service. Just as important is providing at least one or two trusted emergency contacts who live nearby and have the authority to make decisions if you are unreachable. Make sure these individuals are aware they are your backup and are comfortable with the responsibility.
Pet Profile: Personality and Quirks
Every pet is an individual, and your sitter needs to know yours almost as well as you do. Create a profile for each pet that includes their name, age, breed, colour, and microchip information. Beyond the basics, describe their personality. Are they shy around strangers? Do they have a favourite hiding spot when scared? Note any behavioural triggers, such as a fear of thunderstorms or the vacuum cleaner. Mentioning these quirks helps the sitter understand what is normal behaviour versus a sign of distress, preventing unnecessary stress for everyone involved.
The Daily Grind: Feeding and Routine
Pets thrive on routine, so maintaining their schedule is crucial for their comfort. Clearly outline their feeding instructions. Be specific: what brand of food do they eat, where is it stored, and exactly how much do they get per meal? Using a measuring cup and even pre-portioning meals can prevent over or underfeeding. Detail their treat policy—what kind are allowed and how many per day. Beyond food, describe their daily routine for walks, potty breaks, and playtime. Consistency in their schedule helps minimize anxiety while you are gone.
Medical Needs and Vet Information
This section is non-negotiable for your pet's safety. List the name, address, and phone number for your primary veterinarian. It’s also a good idea to include the details for the nearest 24-hour emergency animal hospital. If your pet has any existing medical conditions, allergies, or takes regular medication, provide detailed instructions. Specify the medication name, dosage, time of administration, and how it's given (e.g., in a pill pocket or mixed with food). Let the sitter know where all medications and supplies are kept.
Emergency Permission and Financials
In a crisis, time is critical. A veterinary release form gives your sitter explicit permission to seek and approve medical treatment for your pet if you cannot be reached. This document should state that you, the owner, are fully responsible for all associated costs. Many pet owners call their vet's office ahead of time to inform them a sitter will be caring for their pet and to leave a credit card on file for emergency use. This simple step removes any financial barrier to your pet getting immediate, life-saving care if needed.
Home Information and House Rules
Finally, equip your sitter with knowledge about your home. Note the location of essential supplies like food, treats, leashes, waste bags, and cleaning products for any messes. Outline any house rules: Is the pet allowed on the furniture? Which rooms are off-limits? It's also helpful to include practical home information, like the Wi-Fi password, instructions for the alarm system, and the schedule for bin collection. A well-informed sitter is a confident sitter, which translates to better care for your pet.
