What's Happening?
California State University (CSU) is seeking an Executive Assistant to the Vice President and Chief of Staff (VP/COS) within the Office of the President. This full-time, probationary role, located in Pomona, is critical for providing high-level, confidential
support. The Executive Assistant will be responsible for managing complex executive operations, including strategically prioritizing the VP/COS's calendar, planning and coordinating high-level meetings with university leaders and external partners, and preparing comprehensive briefing packets. The position also involves coordinating strategic initiatives, executive searches, and MPP reviews, as well as overseeing travel arrangements and managing confidential executive tracking systems. The goal is to promote institutional objectives and facilitate the achievement of goals established by the President and Cabinet.
Why It's Important?
This position is crucial for the effective functioning of the California State University system, which is responsible for the operational and strategic aspects of the university, including student recruitment, academic policies, and budget management. The Executive Assistant's role in supporting the VP/COS directly impacts the university's ability to execute its mission and strategic plan. By ensuring efficient coordination, communication, and preparation for executive engagements, the role helps the President and Cabinet maintain focus on key priorities. This support is essential for managing the university's extensive operations, external outreach, and fundraising efforts, ultimately affecting thousands of students and faculty across the state.
What's Next?
The application deadline for this Executive Assistant position is November 18, 2026. Following the selection process, the chosen candidate will undergo a background check and will be expected to manage the VP/COS's schedule, coordinate high-level meetings, and prepare executive communications. The role will also involve supporting various committees and task forces, and coordinating implementation activities for cross-divisional projects. The new Executive Assistant will be instrumental in ensuring the smooth functioning of the Office of the President, contributing to the university's ongoing strategic planning and operational efficiency.
Beyond the Headlines
The detailed requirements for this Executive Assistant role underscore the intricate administrative demands placed on leadership within large public university systems. The need for exceptional organizational skills, political acumen, and the ability to handle sensitive information highlights the critical nature of executive support in maintaining institutional integrity and effectiveness. This position reflects the broader trend in higher education towards more professionalized and strategically aligned administrative functions, essential for navigating complex governance structures, financial challenges, and diverse stakeholder interests. The successful candidate will contribute to the strategic direction and operational excellence of one of the nation's largest educational systems.
